Accounting & Operations Specialist

7 Communications is a luxury lifestyle and marketing agency built on the belief that it takes courage and relentless effort to stand out. We inspire our clients to ignite their brand’s promise through world class strategy, storytelling and experiences. Our team is a collective of passionate, strategic, creative, execution-obsessed, resourceful, innovative, detail fixated, problem solving humans working together every day to deliver exceptional outcomes for the many clients we serve.

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The Accounting and Operations Specialist will play a critical role in ensuring that our financial and operational backbone is as strong as the work we put into the world. This role will manage day-to-day financial and operational processes, support project and media billing, and provide operational reporting while acting as the subject matter expert (SME) for Function Point (FP).

You will work hand-in-hand with the Controller/CFO and each VP to bring clarity, insight, and momentum to our numbers. You will help teams translate great ideas into smart, scalable plans, and keep projects moving with precision. You will make sure FP is not just a tool but a powerhouse that supports how we deliver our best work. You will be a trusted partner to our account teams, helping them understand job financials, refine estimates, and keep forecasts sharp as scope and deliverables evolve.

• A talented, imaginative, and kind human being. 
• Someone who is ambitious, curious, eager to learn, and ready to grow in a fast moving and ever-changing environment.
• A steady hand who can manage multiple tasks, timelines, and budgets with exceptional attention to detail and a commitment to getting it right.
• A thinker with an entrepreneurial spirit, a proven self-starter who can collaborate across teams to bring clarity, structure and insight to how we plan, track, and deliver our best work.

• Project and Operations Support
  
  • Support the implementation and refinement of operational systems and processes to improve efficiency, reporting accuracy, and workflow consistency.
  • Review job progress and profitability with account leads, ensuring estimates in FP reflect current scope and any changes in deliverables.
  • Support team in reconciling project and job costs against budgets and estimates in FP, escalating cost or scope variances early.
  • Assist with monthly and annual revenue and cost forecasting to ensure projections align closely with actual performance and inform proactive course corrections.
  • Prepare operational reports including efficiency, utilization, overtime, and job profitability to support clear and data driven decisions.
  • Assist with monthly estimate versus actual reporting by job, identifying gaps and recommending corrective actions.
  • Train and support team members in best practices for using FP to enter time, estimates, expenses, and job details correctly.
• Media Billing Support
  
  • Verify supplier invoices against media buys in FP.
  • Prepare and reconcile media billing in FP to ensure accurate client invoicing.
  • Collaborate with account managers and the media team to resolve discrepancies quickly and accurately.
• Accounts Receivable and Invoicing
  
  • Send approved client invoices through FP.
  • Track AR and follow up on overdue balances in a timely manner.
  • Ensure accurate coding of invoices in FP and integration with accounting systems.
• Accounts Payable and Expense Management
  
  • Post expenses into FP through platforms such as Dext or Concur, and ensure proper job coding.
  • Review and reconcile employee expense reports in FP.
  • Support vendor reconciliations and expense allocation.
• Supplier Onboarding and Compliance
  
  • Collect and maintain supplier information including banking details, contracts, and tax forms.
  • Set up suppliers in FP and accounting systems.
  • Ensure compliance with internal controls and fraud prevention policies.
• Function Point Subject Matter Expert
  
  • Act as the go to resource for FP questions across the agency.
  • Provide training and day-to-day troubleshooting support for staff.
  • Optimize FP workflows for estimates, invoicing, and reporting.
  • Partner with FP support when system changes or issues arise.
• General Accounting Support
  
  • Assist with reconciliations including bank, credit card, and vendor accounts.
  • Maintain organized and accurate financial documentation.
  • Provide data and schedules to support Controller and CFO financial reporting.

• Post secondary degree or diploma in Accounting, Finance, Business Administration or a related field is preferred.
• 5 to 7 years of relevant experience in an agency, professional services or similar fast paced environment.
• Proven ability to manage multiple projects and deadlines with precision, accuracy, and attention to detail.
• Strong understanding of financial processes including budget planning, forecasting, invoicing, and reconciliations.
• Hands on experience working with financial or project management systems (Function Point experience is an asset).
• Proficiency in MS Office programs including Word, Excel and PowerPoint, and comfort working with Apple technology and products.
• Exceptional oral and written communication skills with the ability to explain financial information clearly and confidently to non-financial teams.
• A proactive problem solver with strong analytical thinking and an ability to connect numbers with operational impact.
• Experience training or supporting teams in operational processes or tools is considered an asset.
• Bonus points if you are bilingual and possess French as a second language.