Event Coordinator

We’re looking for a dynamic, detail-obsessed contract Event Coordinator to join our growing team. If you're passionate about creating unforgettable brand experiences and thrive in fast-paced, client-focused environments, this role is for you.

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Note: This is a 5–6-month contract position with the potential to transition into a full-time role should an opportunity arise.

• A passion for experiential marketing, with a strong interest in automotive, real estate, and technology industries.
• Strong organizational skills with the ability to juggle timelines, suppliers, and logistics across multiple events and clients.
• Excellent communication skills and a client-first approach to managing relationships and day-to-day needs.

• Support team in planning and execution of events from start to finish — including venue sourcing, supplier coordination, travel logistics, production timelines, and on-site execution.
• Develop and manage detailed workback schedules, contact reports, and run-of-show documents.
• Assist with budget tracking, reconciliations, and preparing monthly invoicing documentation.
• Coordinate asset and inventory management for events (event kits, signage, merchandise, etc.).
• Liaise with internal teams (accounts, creative, production) to ensure event deliverables are executed on time and on brand.
• Act as a primary liaison with suppliers and partners to ensure seamless execution on-site.
• Manage program staffing requirements including on-site training and expense reconciliation.
• Support on-site execution, including event setup, guest registration, and live troubleshooting.
• Deliver best-in-class brand experiences that are aligned with campaign strategy and client objectives.

• Post-secondary degree or diploma in Event Management, Marketing, Communications, or a related field.
• 2+ years of relevant experience in an agency, event production, or brand marketing environment.
• Experience coordinating brand activations, experiential events, or sponsorship programs.
• Proven ability to manage multiple tasks and deadlines in a fast-paced setting.
• Exceptional attention to detail, with a calm and solutions-oriented approach under pressure.
• Strong interpersonal skills — professional, proactive, and collaborative.
• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook) and Mac OS.
• Bilingual (English and French) is a strong asset.